Carry out administrative duties such as filing of documents, correspondents both for in-house and outsourced files, photocopying, binding of documents, scanning etc.
Clearing of the CEO’s out-tray and distribute mails to the concerned staff appropriately
Responsible for the production of in-house and outsourced staff identity cards
Maintaining archiving filing system
Create or update records with new files and information
Enter paperwork into an electronic system either by data entry or by using optical scanners
Handling Sensitive information in a confidential manner
Deal with all requests to access files and keep logs of outgoing files and ensure they are returned on time.
Develop an efficient filing system to make updating and retrieving files easier
Maintain up to date Company Records
Opening files for New Employees and close files for exited Employees
Sit in for the Front Desk Officer – Administering test for the new Applicants, Receiving mails, Receiving outside and internal calls, Receiving Clients and welcoming visitors
Follow policies and confidentiality dictations to safeguard data and information
Attend to any other assignments given to me by my Supervisor and the CEO, (official and Personal for the CEO)